2020 GA Information

OPC 2020 General Assembly
Wednesday, June 3, 2020, 7:00 PM
Tuesday, June 9, 2020, 12:00 PM

Eastern University
(610) 341-5800
1300 Eagle Rd.
St. Davids, Pennsylvania 19087

The Committee on Arrangements received word from Eastern University representatives that due to the COVID-19 pandemic, the campus will be closed through the end of June. This means that our General Assembly cannot meet at this location as originally planned. Consequently, the Committee on Arrangements has determined to suspend registration for the 87th General Assembly until a decision can be made about the status of the meeting for this year. If you have not already done so, please do not make flight reservations.

The Committee will be holding a meeting soon to consult with various leaders and personnel to come up with a plan. We humbly ask for your patience in this time as we wrestle with various options and try to determine what would be the best course of action moving forward. Rest assured that we are working on it and will send out a notification once a decision has been made. We welcome your prayers during this period of consultation and deliberation. Pray that the Lord would give us the wisdom to make the best decision, all things considered.

If you have any questions, please contact davidmahaffy@gmail.com.

REGISTER NOW

General Information

Important: you need to read the information in these sections: Transportation and Lodging, before registering!

Flight information can be found below under Transportation. For those attendees requesting transportation to or from the airport, your flight information is REQUIRED when registering, and flights outside of the normal times and prices MUST BE APPROVED IN ADVANCE! Contact person for transportation questions is Jesse Montgomery.
Housing information can be found below under Lodging. For commissioners, staff, and fraternal delegates, each option includes room and board from dinner Wednesday through lunch on Tuesday. Note that regular campus housing is in 2-bedroom suites (two persons per bedroom; four men total per suite), with a shared bathroom. Single occupancy bedrooms or single occupancy suites are an additional charge. Contact person for Lodging is the registrar, Linda Jones.
Schedule: The Assembly will convene at 7 p.m. Wednesday. On Thursday, Friday, and Monday, the Assembly will run from 8:30 a.m. until 9:00 p.m., with a devotional at 11:40 a.m. each day. On Saturday the Assembly will run from 8:30 a.m. until 5:15 p.m. with a devotional at 11:40 a.m. There are no sessions on Sunday. On Tuesday the Assembly will convene at 8:30 a.m. and terminate at 12:00 p.m.
Family information: If your family is coming, you can add your spouse and children when you register. Indicate your spouse is coming and the number of children on the Personal Information registration page; click the Lodging page for additional information. If you have any questions, contact the registrar by email or phone.
Exhibitors: A limited number of exhibit tables are available at $125/each. Please review the Exhibitor Information for complete information. Contact person for Exhibitors is Robert Tarullo.

IMPORTANT

Upon completion of your registration, you will receive a confirmation email. In this email look for a link, “Create account now,” where you MUST “Claim your account.” “Claiming your account” allows you to return and make any edits to your registration. Failure to “Claim your account” will prevent you from adding, correcting or otherwise modifying your expenses or other details when submitting your voucher at the General Assembly.

Manage My Account

Transportation between Airport and Campus

If arriving by air, you should schedule your flight into Philadelphia International Airport (PHL). The Committee on Arrangements will be providing transportation only to/from this airport. If you select to fly into another airport, you must arrange for your own transportation to/from the assembly.

Shuttle vans will transport you between the airport and campus.

Flight Times

Arrive Wednesday (6/3) between 9 AM and 4:00 PM
Depart Tuesday (6/9) after 2:30 PM

You should arrive on Wednesday (June 3) and depart on Tuesday (June 9). If you need to arrive or depart outside the listed times, please contact Jesse Montgomery before making reservations.

Please be aware that the Committee on Arrangements anticipates that the maximum reimbursement rate for airfare plus baggage fees and/or mileage will be $400. If you anticipate your air travel expense to exceed these guidelines, or you believe you need to fly to a different airport, please email our transportation specialist, Jesse Montgomery, to discuss your options prior to booking.

NOTE: Rental car expenses will NOT be reimbursed.

Failure to contact Mr. Montgomery may result in you not receiving a full reimbursement.

Go to General Information
Go to Transportation
Go to Exhibitor Information

Lodging

Listed below are the various options for lodging. Rates for commissioners, committee representatives, OPC staff, and fraternal delegates include room and board from dinner Wednesday through lunch Tuesday. One set of linens and towels is provided per occupant. You will need to bring personal toiletries, coat hangers, hair dryers, or other items as applicable to your needs.

For special dietary needs, please note when you register.

Check–in /Check–out Dates

Check–in date is Wednesday, June 3, from 10:00 A.M. – 4:00 P.M. Check–out date will be Tuesday, June 9. If you are staying on campus and need to arrive earlier or leave later, you must discuss your arrangements with the registrar, Linda Jones, prior to registering.

Campus Housing Rate Information

Commissioner / Staff

Full week double occupancy (two men per bedroom with shared bathroom – four men per bathroom) – no cost
Full week single occupancy (one man per bedroom with shared bathroom – two men per bathroom) – $138
Fully private occupancy – (one man per suite – private bathroom) – $456
Off campus housing – Allowance is $195
Partial week double occupancy – no cost to commissioner
Partial week single occupancy – $23 per day

Commissioner / Staff plus Family (includes meals for family)

Full week (two rooms – four beds with bathroom) – $576 (commissioner and spouse only)
Children (ages 3–17; 2 and under no charge) – $288 each child
Partial week

Spouse – $119 per day
Children (ages 3–17; 2 and under no charge) – $66 per day

Visitor (full week)

Staying on campus (includes room and meals)

Full week double occupancy – $438
Full week single occupancy – $576
Fully private occupancy – $894
Partial Week

Double Occupancy – $96 per day
Single Occupancy – $119 per day

Staying off campus
- Meals only $243 (ages 3 and above, no charge for 2 and below)
- No meals – $90

Off–site Hotel Information

If you desire to stay at a local hotel there are several hotels in King of Prussia, approximately 10 minutes away. The committee on arrangements has contracted with the three hotels listed below to obtain special pricing; you will need to make your own reservations directly with the hotel. Note that hotels in this area fill up quickly, so book a room as soon as possible. You will need to provide your own transportation to and from the campus. To take advantage of the discounted rate, you can call the hotel at the telephone number listed or simply click on the hyperlink.

Note: Commissioners and staff can request reimbursement for off–site lodging up to $195 for the week.

Holiday Inn Express and Suites – King of Prussia – $109/night plus taxes; 260 N. Gulph Road, King of Prussia, PA 19406; call (266) 338–0327 and reference Orthodox Presbyterian Church
Best Western Plus – The Inn at King of Prussia – $109/night plus taxes; 127 S. Gulph Road, King of Prussia, PA 19406–3103; call (610) 265–4500 and reference Orthodox Presbyterian Church
Home2 Suites by Hilton King of Prussia Valley Forge – $109/night plus taxes; 550 West DeKalb Pike, King of Prussia, PA 19406; call (610) 962–0700 and reference Orthodox Presbyterian Church

Visitors

Lodging and meals are included at no cost for commissioners, fraternal delegates, and OPC committee reps/staff. If you are a visitor, you have two registration options:

No housing (a meal plan can be purchased on the Additional Items page when registering if desired); or

Visitor Suite (see the options previously listed; includes room and meals)

Two bedrooms per suite, with two twin beds per bedroom
One shared bathroom with toilet and shower per suite; one sink per bedroom

If you are not staying the entire week or do not want meals for the entire week, please select the partial week option during registration and enter the number of nights you will be staying. If you have any questions, contact the registrar, Linda Jones, to discuss your options.

Go to General Information
Go to Transportation
Go to Exhibitor Information

Exhibitor Information

Thank you for your interest in exhibiting at the 87th General Assembly of the Orthodox Presbyterian Church, meeting from June 3 to June 9, 2020, at Eastern University in St. Davids (Philadelphia), Penna.

A limited number of exhibitor tables are available at $125/each (6 x 2½ and clothed). In order to display or exhibit at the General Assembly, you or your organization must comply with the Standing Rules of the Assembly (found below).

Standing Rules of the Assembly

All requests to set up displays or exhibits at the Assembly on behalf of institutions, ministries, or vendors that are not committees erected by the Assembly must comply with the following guidelines:

All such requests to set up displays or exhibits shall be made in writing (on official letterhead stationery) and received by the Stated Clerk not later than 30 days before the opening of the Assembly.
The Committee on Arrangements shall determine the boundaries of the meeting hall of the Assembly within which only committees of the Assembly may set up displays or exhibits.
To the extent that the Assembly has control at the meeting facility over displays or exhibits beyond the bounds of the meeting hall, the Committee on Arrangements shall allocate space for displays and exhibits in the following priority based upon whose work is being presented:

Committees erected by the Assembly;
Other judicatories of the OPC;
Seminaries from which the Committee on Christian Education is currently actively recruiting interns;
Individual members of the OPC;
Other institutions, ministries, or vendors whose work is not hostile to the Reformed faith as expressed in the Confession of Faith and Catechisms.

If you and the organization you represent fall within these Standing Rules and desire to register as an exhibitor, you must contact the exhibit coordinator Robert Tarullo to obtain a required exhibitor code BEFORE registering. Register as the appropriate type (commissioner, visitor, etc.), and purchase an Exhibitor Table on the Additional Items page when registering.

Exhibitor Mailing Information

Due to the time it takes to get through the college mail system, materials arriving after June 1 may not be delivered to us in time for the opening of the exhibits. Efram will receive all the shipments, and his team will deliver them to the exhibit area by Wednesday morning.

Label packages:

Attn: Efram Harkins Asst. Director of Conferences
YOUR NAME AND ORGANIZATION
OPC General Assembly
Eastern University
1300 Eagle Road
St. Davids, PA 19087

Go to General Information
Go to Transportation
Go to Lodging